Data Privacy Notice for Candidates

Last Updated: March 2025

Animation Inc. and any of its group companies and affiliates (“Animation”, “we”, “our”, or “us”) provide this notice to you because you are applying to work with us as an employee, worker or contractor.

This notice sets out the basis on which we will process your personal data. Please read it carefully to understand our practices regarding your personal data and how we will use it.

By applying for an employee, worker, or contractor position, you expressly acknowledge that you have read, understand and agree to all of the terms of this Data Privacy Notice For Candidates (“Notice”) ****as outlined below and as it may be modified by us from time to time with or without prior notice.

About us

Animation is the controller of the personal data of prospective employees, workers, and contractors and is subject to applicable data protection laws. This means that we are responsible for deciding how we hold and use personal data about you.

Types of Information

The personal data we collect about you includes, but is not limited to, the following: your name; address; contact details (such as telephone number and email address); date of birth; gender; marital status; image or recordings; copies of identification documents (such as passport or driving license); education history (including degrees, diplomas, or certificates if required); training and professional experience; current and past employment details; immigration status and work permits; languages spoken and proficiency level; test results and scores; criminal record information (where required or permitted by local laws); information necessary for employment contract preparation; details provided in your CV and cover letter; interview notes and recordings; diversity information (such as race or ethnicity if voluntarily provided); health-related information (such as disability status); and any personal data provided by your referees, if applicable.

How Is Your Personal Data Collected

We collect personal data about candidates from the following sources:

You, the candidate. You may give us personal data about you by filling in forms online, corresponding with us by phone, email, in person, or otherwise, or through a recruitment agency or other third party.
We also collect information from external sources, such as those that are commercially available to us.
Referrer or existing employee who refers or nominates you for roles with us;
Your named referees, from whom we collect the following categories of data: full name, periods of previous employment, and performance during previous employment, if applicable.
During the recruitment process, we may also research information regarding your skills, experience or qualifications and comments and opinions made public on social networking sites such as LinkedIn, Facebook, Instagram and Twitter.

Use of the Information We Collect

We process your personal data for the reasons listed below. In some countries, we require a lawful basis to process your personal data, and therefore we have also identified this below for the countries where this is required.

Purpose of Processing	Lawful Basis
Evaluating your skills, qualifications, and suitability for the role, including reference checks and background screening.	Legitimate interests (to ensure we hire qualified candidates). Performance of a contract (where applicable).
Managing the recruitment process, including application review, negotiations, and communication with you.	Legitimate interests (to conduct a fair and efficient hiring process).
Complying with legal and regulatory obligations, including: Preventing illegal employment; Meeting health and safety requirements; Participating in government statistical reporting; Assessing professional fitness and propriety under regulatory schemes; Providing reasonable accommodations for individuals with disabilities; Coordinating with tax authorities and government agencies regarding payroll deductions; Communicating with public and regulatory bodies.	Compliance with legal obligations.
Recording interviews for quality control, internal training, and interviewer assessment.	Legitimate interests (to improve interview quality), or Consent (where required by local law).
Conducting analytics to improve recruitment practices.	Legitimate interests (to refine and enhance hiring processes).
Managing legal disputes involving you, current or former employees, workers, or contractors.	Legitimate interests (to establish, exercise, or defend legal claims).
Ensuring quality assurance, process monitoring, and staff training.	Legitimate interests (to maintain high recruitment standards).
Protecting the safety and security of our personnel and property, including detecting and preventing threats.	Legitimate interests (to safeguard employees and company assets).
Retaining your application data for future job opportunities that match your qualifications.	Legitimate interests (to optimize recruitment efficiency) or Consent (where required by local law).
Verifying your identity during the recruitment process to prevent fraud.	Legitimate interests (to detect and prevent recruitment fraud) or Consent (where required by local law).

How We Use Particularly Sensitive Personal Data

We will use your sensitive personal data only in so far as we are permitted by law to do so :